Job Posting: Legal Assistants

Weiler Maloney Nelson is one of Northwestern Ontario’s largest and most prominent law firms. Our well-established and community-minded law firm is seeking individuals to join our firm as Legal Assistants. We currently have a need for legal assistants in the following practice areas: Family, Wills and Estates and Litigation. These positions are full time, permanent and are open to persons with or without prior experience working in a law office. Some customer service experience or office administration experience is preferred. Our firm takes pride in having a collegial working atmosphere, where growth and professional development are supported.

Responsibilities and Duties

  • Communicating with clients, courts, and other professionals via telephone, email, fax or in-person
  • Working closely with lawyers and other legal assistants to move files forward
  • Document management including keeping digital and paper files current and organized
  • Timely file maintenance including opening and closing files; assisting with monthly billing and associated correspondence
  • Drafting of basic correspondence, and proofreading correspondence drafted by others
  • Basic drafting of court documents and preparation of final versions of materials and reports including binding, scanning etc.

The above list of responsibilities and duties reflects the expectations for someone in an entry-level legal assistant role, and is not a complete representation of the tasks the successful candidate may become responsible for as they acquire new skills in specific practice areas.

Qualifications and Skills

  • Post-secondary certificate and/or diploma in Office or Business Administration, Legal Administration, Administrative Services or a related field (preferred)
  • Office Administration or Customer Service experience (preferred)
  • Excellent oral and written communication skills and attention to detail
  • Demonstrated ability to multi-task, prioritize and manage multiple deadlines
  • Possess a high standard of integrity, ethics, judgment, discretion and confidentiality
  • Technological proficiency and experience with Microsoft Office suite; Ability to quickly adapt and learn to use programs/software
  • Friendly and positive attitude and desire for continuous learning and development

The successful candidates will be compensated commensurate with their level of experience. Our comprehensive compensation and benefits package for full time employees includes:

  • A competitive salary
  • An annual performance bonus
  • A group RRSP/DPSP Plan
  • Health and Dental Benefits

Weiler Maloney Nelson is committed to diversity and encourages applications from women, Indigenous peoples, Francophones, persons with disabilities, racialized peoples and members of the LGBTQ communities. Accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Interested applicants should submit a resume to Weiler Maloney Nelson, 201-1001 William Street, Thunder Bay, ON P7B 6M1 attn: Robyn Thompson, or submit via email no later than 5:00 p.m. on June 24, 2022.

Please ensure you have provided a cover letter and references with your resume.

Thank you to all interested applicants – only those selected for an interview will be contacted.